Before attempting to reconcile a budget please remember to allocate any expenses under the Expense to Schedule tab. The Lock button will remain greyed-out until all expenses are fully allocated.
Once an approved budget has passed the budget end date and is ready to be reconciled, it can be locked. Locking the budget sets a date and time stamp which determines which invoices are included in the budget and which ones should be included in the next budget. Any invoices entered after the budget is locked won't be included in the budget. If the Roll Over feature is used, invoices entered after the budget Lock Date will be included in the next budget period.
If a brand new budget is created, invoices dated in a previous locked service charge period will not be included, unless the service date field is populated with a date within that new budget period. For more information about Service Dates on Invoices, see this article.
To lock a budget, click the Lock button:
You will be given a field to complete the Lock Date, and a warning explaining the result of locking a budget.
Click Save to confirm locking the budget.