Once an approved budget has passed the budget end date and is ready to be reconciled, it can be locked. Locking the budget sets a date and time stamp which determines which invoices are included in the budget and which ones should be included in the next budget. Any invoices entered after the budget is locked won't be included in the budget.
To lock the Budget in preparation for reconciling:
- Select a Property.
- Click on the Outgoings/Property Charges on the left-hand menu.
- Click on the Budgets/Service Charges tab.
- Select the relevant Budget hyperlink.
- Click on the Lock button to the top-right corner.
A confirmation message will be shown:
Confirm the Lock Date and select 'Save' to continue.
If the budget needs to be un-locked to include for additional expense invoices, just select the Unlock budget button. Alternatively, select Reconcile to process the Budget Reconciliation.
Next: Reconciling a Budget