Re-Leased is designed to operate in conjunction with QuickBooks Desktop Accounting software.
If you decide to use QuickBooks Desktop Integration, your Re-Leased data will be integrated with the data in QuickBooks Desktop and will be kept in sync with regular updates.
Your financial settings (i.e. your Accounts, Tax rates, etc.) will then be managed in QuickBooks Desktop while your daily transactions (i.e. your Invoices and bills) can be managed in both Re-Leased and QuickBooks Desktop.
Once you are integrated with QuickBooks Desktop, the items that are managed in QuickBooks Desktop are no longer managed in Re-Leased.
The items that can be managed in both Re-Leased and QuickBooks Desktop are passed between Re-Leased and QuickBooks Desktop as part of our syncing processes. The only transactions which are shared are Invoices/Bills and Credit Notes. Re-Leased is an invoice-based system, transactions processed using 'spend money' or 'receive money' (journals) in QuickBooks Desktop are not shared between Re-Leased and QuickBooks Desktop.
IMPORTANT NOTE: there is a 1:1 connection between each Re-Leased company and the corresponding QuickBooks company. Once a Re-Leased company has been connected to a QuickBooks Desktop company, it cannot be re-connected to any other QuickBooks Desktop company.
There are several pieces of information that are synced between QuickBooks Desktop and Re-Leased, and the sync is dependent on the type of information being passed.
Tax Rates
You will no longer be able to manage your Tax Rates in Re-Leased. The sync is only one-way, from QuickBooks Desktop to Re-Leased.
Chart of Accounts
You will no longer be able to manage your Financial Accounts in Re-Leased. The sync is only one-way, from QuickBooks Desktop to Re-Leased.
Tracking classes
Tracking classes are managed in QuickBooks Desktop. The sync is only one-way, from QuickBooks Desktop to Re-Leased.
Contacts
Contacts can be created in both Re-Leased and QuickBooks Desktop; any new records will be synced between both systems.
Contacts cannot be updated, archived, or unarchived in Re-Leased. This must be done from QuickBooks Desktop.
Invoices & Credit Notes
Invoices and Credit Notes can be created in both Re-Leased and QuickBooks Desktop, and they will be synced with each other.
Only 'Approved' invoices from Re-Leased will sync to QuickBooks. Invoices in Re-Leased that are Draft or Awaiting Approval will not be synced.
Voiding an Invoice in Re-Leased will not void the Invoice in QuickBooks Desktop; however Voiding the Invoice in QuickBooks Desktop first will sync and void the Invoice in Re-Leased.
Credit notes can not be updated in Re-Leased, this needs to be done in QuickBooks.
Invoices & Credit Note Attachments
Attachments on Invoices and Credit Notes can be added in both Re-Leased and QuickBooks Desktop, however they will not be synced in either direction. They will need to added manually in both systems.
Payments
Payments on Invoices and Credit Notes can be added in both Re-Leased and QuickBooks Desktop, and they will be synced with each other.
However, payments cannot be reversed in Re-Leased, this needs to be done in QuickBooks Desktop by reversing the payment down to a zero balance, then performing a sync to update Re-Leased.
Please Note: Deleting a payment in Quickbooks Desktop will not result in the payment being deleted in Re-Leased.
If you have issues with the QuickBooks Desktop integration, please contactqbdbeta@re-leased.com